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Home --> Boosters
Info --> Board Duties
HYLTON CREW BOOSTERS CLUB BOARD DUTIES
Working with the board is FUN and rewarding! Thanks everyone for all your
efforts!
President
- Sets agenda and acts as moderator for monthly/special board meetings
- Maintains contact with school officials
- Board member for PWCA (Oxford house)
- Oversees running of club
- Point of Contact for parents and rowers – primary source of information
- Leads club (member) meetings
- Organizes Tag day
- Coordinates with coaches
- Pitches in as required
Vice President
Attends monthly and special board meetings
Attends and supports club meetings/events
Assists/fills in for the President as required
Assists in planning away regattas
Assists with regatta set-up
Arranges for swim test
Arranges for charter buses for Stotesbury and Nationals
Assists with set-up and take-down at Stotesbury and Nationals
Pitches in as required
Secretary
Attends monthly and special board meetings – completes and distributes
minutes for all meetings
Attends and supports club meetings/events
Writes and distributes fall and spring newsletter
Writes "Club History" for spring program
In charge of registration – fall, winter and spring
Completes eligibility forms
Completes Stotesbury and Nationals entry forms
Pitches in as required
Treasurer
Attends monthly and special board meetings
Attends and supports club meetings/events
Keeps the checkbook
Prepares monthly account summary for board meetings
Writes checks and makes deposits
Submits and coordinates tax information to accountant
Pitches in as required
Volunteer Coordinator
Attends monthly and special board meetings
Attends and supports club meetings/events
Attends (2-3) NCASRA meetings regarding volunteer positions
Maintains volunteer log – is responsible for enlisting volunteer support
for spring regattas
Pitches in as required
Uniform Coordinator
Attends monthly and special board meetings
Attends and supports club meetings/events
Coordinates purchase, ordering, and sales or T-shirts/Team spirit wear at
team meetings
Coordinates ordering of team uniforms
Pitches in as required
Fundraising Coordinator
Attends monthly and special board meetings
Attends and supports club meetings/events
Coordinates sales and ordering of all fundraisers
Sets dates for carwashes
Coordinates fundraisers with local businesses
Pitches in as required
Boat Maintenance
Attends monthly and special board meetings
Attends and supports club meetings/events
Ensures proper working order on all shells, oars, cox boxes and
microphones, launches, motors, shell trailer and ergometers
Maintains appropriate organization in the workshop and storage locker at
the boathouse
Cleans and does inventory at storage shed at school (ERG shack)
Ensures fuel is provided in 5 gallon fuel tanks during the season
Attends regattas/brings portable toolbox to provide immediate maintenance
to equipment in case of breakage
Responsible for ensuring the registrations for all watercraft and the
trailer re maintained in an up to date status
Pitches in as required
NCASRA Representative
Attends monthly and special board meetings
Attends and supports club meetings/events
Attends monthly NCASRA meetings and coordinates information with club
Pitches in as required
Webmaster
Attends monthly and special board meetings
Attends and supports club meetings/events
Updates/maintains website
Pitches in as required
At Large Members
Attends monthly and special board meetings
Attends and supports club meetings/events
Pitches in as required
Student Representatives
Attends monthly and special board meetings
Attends and supports club meetings/events
Provides student insights at board meetings, presents rowers concerns
Communicates with rowers regarding crew related events
Pitches in as required
As a club we are also required to provide two members to act as regatta staff
members.
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